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Before We Go Live

For founders & ops leads at event companies

It's 2026. Your events shouldn't run on adrenaline.

  • Servers go down the moment registration opens
  • You're exhausted during the event, and for days after it
  • Your schedule is back-to-back, and half of it is copy-paste work
  • You ran the whole event and never got to enjoy a minute of it
  • Spreadsheets, manual emails, last-minute lists. Your nervous system deserves better.

There's a calmer way. In 30 minutes we'll walk you through the Backstage Autopilot: how to automate most of the work you already do, without replacing your platform or your team. You'll leave with your own Event Autopilot Map.

Thursday, October 15, 20264:00 PM BSTLive on ZoomDoors open in —
BACKSTAGE PASSFREE ENTRY
Oct 15, 2026
Thursday4:00 PM BSTVenue: Zoom
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GUESTYour name here
ON THE LIST
How many events do you run a year? (optional)

Free · Replay included · 3 attendee workflows automated live

Where the hours go

Your team is brilliant at events. So why are they doing data entry?

Look at the week before any event. Most of it is the same manual work, repeated every time:

  • ↻Importing attendee lists and fixing them by hand
  • ↻Sending confirmations, reminders and "where's my ticket?" replies
  • ↻Rebuilding badges, QR codes and check-in lists every time something changes
  • ↻Chasing speakers, updating the agenda and re-sending it to everyone
  • ↻Pulling reports and writing follow-up emails once it's all over

Most of this doesn't need a person. It can run on its own. We'll show you how.

Can we ask you a question?

Which of these does your team still do by hand?

Tick everything that applies. Be honest, nobody's watching.

Tick the tasks your team does manually.

The method

The Backstage Autopilot. Four acts, each one fixing a pain you know.

This is the order we automate events in, built from our work behind platforms like Abu Dhabi Finance Week. We'll walk through each act with real examples, then the mic is yours.

01Setup

Stop rebuilding every event

Reusable templates for pages, forms and workflows, so each new event starts from where the last one ended.

Fixes: the back-to-back copy-paste schedule

02Registration

Sign-ups that run themselves

Confirmations, reminders and attendee lists that update automatically, on servers built to stay up when everyone arrives at once.

Fixes: servers going down when registration opens

03Show day

Calm in the control room

Check-in, live list changes and system monitoring that alert you before guests notice anything.

Fixes: never getting to enjoy your own event

04Post-event

Follow-up without the hangover

Surveys, thank-you emails, content and reports that go out on their own while you rest.

Fixes: the exhaustion that lasts for days after

Adil Gulzar, CTO and Lead Architect at MangoCoders
Adil GulzarCTO & Lead Architect, MangoCoders
LinkedIn →
Your host

The crew behind the curtain at Abu Dhabi Finance Week.

For two years running, our team handled backend engineering and technical support for ADFW's digital experience. We've also supported event listings and ticketing for Oldskool Belgium and the Airwafi platform.

Along the way we learned which parts of running an event need people, and which parts should run themselves. This session shares that playbook.

Event teams should spend show day with their guests, not with their spreadsheets. I'll show you how to hand the repetitive work to systems you can trust.
2 yearsBack-to-back at ADFW
4 phasesSetup to post-event
1 crewFirst sign-up to final follow-up
Proof

Events we've worked behind the scenes.

Event technology partner · 2023 & 2024

Abu Dhabi Finance Week

Backend engineering and technical support for the event's digital experience, two editions in a row.

Backend technology support

Airwafi

Backend development and technical support for the Airwafi digital platform.

Event platform backend

Oldskool Belgium

Powering event listings and ticketing integrations behind the scenes.

Everything you get

Thirty minutes in. A calmer next event out.

Each part of the session answers one thing that usually stops event teams from automating.

  • The live session: the Backstage Autopilot, act by actFor "we don't know where to start"
    Free
  • Your Event Autopilot Map (worksheet)List every task in your event workflow and mark it "automate" or "keep human". For "we can't see where the hours go"
    Included
  • 3 attendee workflows automated liveWe pick three RSVPs and map their automation on the call. For "but will it work for us?"
    3 spots
  • Open-mic Q&A with our teamFor the question that's specific to your events
    Included
  • The full replayFor "I can't make that time"
    By email
What holds event teams back

Three automation myths we'll clear up.

Myth 01

"We'd have to replace everything"

New platform, new training, months of migration.

We start from the tools and flow you already use, and automate the steps around them.

Myth 02

"Automation is for huge companies"

It sounds expensive and complicated.

The biggest wins are often the smallest tasks, repeated at every single event.

Myth 03

"It'll lose the personal touch"

Guests will feel like they're talking to a robot.

Automating the busywork is what gives your team time to be personal on the day.

For everyone who has ever worked an event

Show-day moments we'll help you leave behind.

If you've lived through even one of these, you'll feel right at home.

  • The 9:00 AM registration crashEveryone arrives at once. The server doesn't.
  • The QR code that won't scan at the doorAnd a queue that grows with every retry.
  • The VIP list that changes at midnightThen again at 7 AM. Then once more at the door.
  • "Can we just tweak the agenda?"Asked two hours before doors open. Now re-send it to 2,000 people.
  • Answering "where's my ticket?" all weekSame question, a hundred inboxes.
  • The follow-up email nobody sentGreat event. Then everyone was too tired to keep in touch.
Guest list check

Is this session for you?

Grab a pass if

  • You run conferences, summits, festivals or ticketed events today
  • Your team does the same manual tasks before every event
  • Your systems have struggled when registration or check-in got busy
  • You want to grow the number of events without burning out the team

Probably skip it if

  • You're planning your very first event
  • You want a demo of one specific software product
  • You're happy doing everything by hand (no judgement)
Info desk

Before you RSVP.

Is entry really free?

Yes. No card and no obligation.

Do we have to change our event platform?

No. The session focuses on automating around the tools and process you already have.

Should I bring anyone?

Yes. Bring whoever makes the final call on event tech, plus the person who runs registration. Decisions go faster when they hear it first-hand.

We're too small for automation.

Small teams feel manual work the most. We start with the tasks you repeat at every event, whatever your size.

We're busy right now. Can we look at this next quarter?

Fair question. What will be different next quarter? Events don't get quieter, which is exactly why this is 30 minutes with a replay, so you can fit it in now.

We tried automation tools before and they didn't stick.

Tell us why on the call. Usually the tool was added before anyone mapped the workflow. Mapping comes first in the Backstage Autopilot, and that's what we'll walk through.

Is this a sales pitch?

No. The value is in the ideas and examples. If you'd like help automating your own events afterwards, there's a free consultation, with no pressure.

I can't make it live. Should I still RSVP?

Yes. Every guest gets the full replay by email. And if you'd rather talk one-to-one about your own events, you can book a call with Adil instead.

Can I arrive late?

Slip in whenever you like. No usher will shine a torch at you.

Last call

Run your next event.
Then actually enjoy it.

A free live session on automating the work behind your events, with open Q&A at the end.

Get on the guest list →

Prefer a one-to-one? Book a call with Adil